Homeless Management Information System
The CoCs Homeless Management Information System is housed in ETO ASIST— a web-enabled data collection and reporting system provided by Social Solutions and administered by the MA Department of Housing and Community Development (DHCD).
Our veteran services provider uses CaseWorthy as their HMIS. We integrate our HMIS data in the Open Path Data Warehouse provided by Green River, which we rely on to produce HUD-required reports.
The HMIS Project is governed by the CoCs HMIS Governance Charter which features a collaborative implementation model.
Quick jump to:
HMIS FAQs
● Local HMIS Frequently Asked Questions
● HMIS Annual Report
HMIS Privacy and Confidentiality
● CoC Privacy and Confidentiality Checklist
● CoC Privacy and Confidentiality Packet
● CoC Release of Information (ROI) template
● MA Privacy Law
HMIS Log In
● ETO ASIST (aka MAHMIS)
● HomelessData.com
● 3 County CoC Open Path Data Warehouse (coming soon!)
HMIS Training Materials
HMIS Project Staff can provide training and technical assistance related to all CoC reporting platforms and requirements. Email us to schedule an in-person or virtual meeting.
● Social Solutions’ HMIS Basic User Training
● Quick tutorial: Enroll an existing client in a program in ETO ASIST
● HUDs Webinar on defining chronic homelessness
3 County CoC Training Materials
● Data Collection, Data Quality and the New Data Standards
● Privacy, Confidentiality, and Security
● HMIS 101: Basic user training for ETO ASIST
3 County CoC HMIS Guidance
● Collecting information to determine chronic homeless status
● Local HMIS Data Collection & Reporting Visual Overview
HMIS Intake and Exit Forms
HMIS Intake and Exit forms have been updated to reflect the most recent changes required by HUD. PATH, RHY and SSVF programs need to use different forms; please contact us for more info.
● CoC Intake Form [English] [Spanish]
● CoC Supplemental Family Intake Form
● CoC Annual Assessment Form
● CoC Exit Form [English] [Spanish]
● TH and PSH Flowchart – Determining homeless history
● HUDs Data Collection Forms page
HMIS Reporting: ETO ASIST and HomelessData
● 3 County CoCs Guide to Getting Started (zipped folder)
● DHCD Orientation Packet (zipped folder)
Or go directly to documents needed to get an ETO account:
● ETO ASIST Participation Agreement
● Designation of site administrator and authorized signatory
● ETO ASIST User Manual
● Social Solutions’ HMIS User Manual
● Social Solutions’ HMIS Basic User Training
● Social Solutions’ All Online Trainings (click on Training Demos tab)
HMIS Reporting: HomelessData.com
● Getting Started with HomelessData.com
● HomelessData.com log-in
● How to Add a New User in HomelessData.com
HMIS Data Quality
● Monthly Data Quality Reporting Procedure
● Winter Shelter DQ Supplemental Reporting
● Sample Data Quality Report – All DQ Fields
● Data Quality Framework Report Guide from Social Solutions